For me, email outranks voicemail messages in our household. In fact, checking for voicemail messages at home is no longer a daily routine for us. Not often do we receive a message at home. Only on our respective cell phones and email.
My father lives nearby yet we communicate via instant message or by email. And the same goes for many of our family members. Please don't get the impression that we never connect voices by phone. We do. It just seems like email has become a part of our everyday life.
Notifications about prescription refills, bills, reminders to have your car serviced, etc. can be a nuisance yet they are helpful to me to keep the flow of everyday life progressing.
The first thing I do when I check email is delete the unwanted notes aka junk email. I take action on remaining notes such as responding, filing and deleting.
With filing of email notes, I created a number of folders:
Action items as in I need to respond to this email note but don't have time right now. Or I need to go online and pay this bill. All go into the Action folder.
Bills folder contains any notes with pertinent information concerning the account.
Coupons folder is where I file those notes where they advertise 20% with this code, etc. I only save ones that I believe I may use in the near-term. This folder is utilized mostly during the holiday season.
Crops folder contains schedules and dates regarding future crop dates with the girls. It also includes scrapbooking events I plan to attend.
Home Decor is a collection of tips from various retailers that have been sent via email as well as ones from blog readers.
Home Improvement came in handy when we were going through our basement remodel. All the email conversations between ourselves and the builder went here. Something I should begin to do is save any email confirmations from orders I've placed that have to do with the improvement of our home, like a new appliance or a new fixture. That information is handy when it comes to sale of your home and filing taxes & capital gains.
Mac pertains to anything Mac-related. Tidbits, AppleCare info, etc.
Magazines where confirmations from subscription renewals that have been handled online. It's a back-up to the log I keep in our Bills binder.
Mail accounts containing account info from sites such as Stamps.com & USPS are filed here.
Online orders is an active folder. Confirmations from orders I've placed online go here. When the order arrives and there are no issues, I delete the confirmation.
Photos that friends and family send me electronically go here until I get a chance to download them and/or upload them to Snapfish, Shutterfly and/or Flickr. The email is then deleted.
Rebates is a file that I do not use often. On occasion, I file a rebate on a piece of equipment I've purchased and file the email confirmation I typically receive weeks after. I delete the email once I've received the rebate check.
Recipes from Yahoo Groups I belong to as well as ones from friends are filed into this folder. I only save ones that appeal to me and typically print a copy for our kitchen file. I do not delete them from this folder because I like the convenience of their availability when I'm working on our Peapod shopping list and/or want to share the recipe with a friend.
Software holds info from purchased software I've registered and/or purchased online and includes pertinent info in the event I need to download it again. I do enjoy purchasing software online with instant downloading, like Adobe. It saves having to store CDs at home.
Taxes is a folder that I also attach a year to. For example, Taxes '08. Confirmations from charitable contributions made online as well as payment of tax bills are collected into this folder. When we file taxes for that particular year, I print a hard copy of the confirmations as back-up documentation with a copy of our tax return. I then delete the folder and most likely already have a new folder already started for the next tax year.
Travel contains flight and/or hotel confirmations for upcoming trips for ourselves as well as family members and friends who plan to pay us a visit. I delete the confirmations once the trips are complete.
I create and delete folders as necessary and try very hard to keep my INBOX clean. And on occasion, I unsubscribe from notes/newsletters I no longer read.
With .mac currently undergoing an upgrade to mobile me will help to make it convenient to manage email, schedules, photos, etc. from wherever you are. Efficiency at it's best.
If you have any organizational suggestions and/or tips, please feel free to share them. Consider this an information-sharing journey for all of us.